Job Category
Office & Administration
Job Type
Professional
Employment Type
Temp
Work Hours
Full-time
Compensation
$21 − $24per hour
Recruiter
This job was last updated on
Operations Support Specialist (Contract – Approximately 6 Months)
Location: Westfield, IN (On-Site)
Pay: $21.00 - $24.00 per hour
Schedule: Full-Time, Monday-Friday
We have been asked by a client in Westfield, IN to help them find an Operations Support Specialist. In this role you will support Project Managers by coordinating crew dispatch activities, maintaining work orders, reconciling employee time entries, and ensuring the accuracy of operational data within the company's ERP system. You will play a key role in supporting scheduling, job costing, payroll accuracy, and overall operational efficiency in a fast-paced commercial landscaping environment.
Pay, Schedule & Benefits
- $21.00 - $24.00 per hour, based on experience
- Full-time, Monday through Friday schedule
- On-site position in Westfield, IN
- Approximately 6-month contract assignment
- Potential for extension based on business needs
- Opportunity to gain experience with a growing commercial landscaping company
- Exposure to ERP, scheduling, dispatch, and workforce management systems
- Collaborative team environment
What will you do as an Operations Support Specialist?
- Set up and maintain work orders within the ERP system, ensuring accurate service details, schedules, and crew assignments
- Support Project Managers with daily crew dispatch coordination and scheduling updates
- Update schedules and assignments as field conditions and operational priorities change
- Review and reconcile crew time entries on a daily basis
- Identify and resolve missing punches, incorrect labor coding, and misallocated hours
- Ensure labor hours are accurately assigned to the correct jobs and work orders
- Help maintain accurate job costing and payroll data
- Communicate with Project Managers and field supervisors to quickly resolve discrepancies
- Monitor data quality and identify recurring process or system issues
- Report process gaps and operational concerns to leadership
- Assist with reporting and other administrative support tasks as needed
What qualifications will you have as an Operations Support Specialist?
- Experience working with ERP, scheduling, dispatch, workforce management, or similar business systems preferred
- Ability to learn new software and systems quickly
- Strong attention to detail with the ability to identify and resolve discrepancies
- Proficiency with Microsoft Excel and general computer applications
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Ability to work effectively with Project Managers, field supervisors, and office personnel
- Comfortable working in a fast-paced environment with changing priorities
- Experience in landscaping, construction, field services, or a similar operations environment is a plus
- High school diploma or equivalent required
We look forward to working with you
Company Website
Company Size
101-250
Company Overview
Our mission is to help good companies in Hamilton County (Fishers, Carmel, Westfield, Noblesville and surrounding communities) find great employees. Since opening sixteen years ago, our office has helped thousands job seekers find work at over 600 companies. We were named the Fishers Chamber of Commerce Small Business of the Year for 2011, and we are one of the top Express offices worldwide having achieved Bronze and Silver Circle of Excellence awards for the last ten years consecutively. We are convinced that the economic engine of our country is small businesses, and we are committed to helping small and mid-size businesses succeed whether through our services or through referrals to our business colleagues and friends. We also provide support and guidance for local job seekers, whether by providing a bridge job to gain work experience or by helping them find their next career opportunity. We are humbled that referrals from current and former Express associates are our top recruiting source.
