This job was last updated on June 23, 2025 1:05 PM.

Job Summary: We are a dynamic civil litigation defense law firm seeking a dependable and detail-oriented Office Assistant to support the smooth operation of our legal practice. This role is ideal for a proactive multitasker who thrives in a fast-paced, professional environment. You will play a key part in office administration, event coordination, legal support, and application assistance across three office locations.

Here's What Your Day-to-Day Looks Like:

Administrative Support

• Answer and direct incoming calls as part of phone relief rotation
• Track daily lunch orders and allocate monthly expenses
• Manage office supply inventory and approve internal orders
• Order and restock stationery for all offices
• Submit office-related expenses through Concur
• Coordinate refreshment orders and delivery schedules
• Maintain firm’s FedEx account and shipping activities
• Manage employee access to medical record provider websites

Facilities & Operations

• Coordinate basic maintenance requests (e.g., coffee/ice machines, office repairs)
• Maintain up-to-date office floorplans and assignment charts
• Manage employee office moves and workspace setup
• Update and enforce office safety procedures

Marketing & Recruiting

• Maintains Firm’s Client Relationship Management system (Salesforce)
• Assist with client communications and events
• Participate in the development of social media messaging across platforms
• Assist in the recruitment of summer associates and helps organize related activities

Application & Presentation Support

• Assist in developing PowerPoint presentations and visual content
• Provide support with Salesforce and document tools like Adobe and Canva

Event Planning & Coordination

• Organize internal events including First Friday Breakfasts, holiday celebrations, and community service projects

Legal Support

• Assist in maintaining the Initial Appearance Book
• Prepare certified mailings for Rule 45 subpoenas (R45s)
• Research and verify addresses for legal documents

Special Projects

• Support firm-wide projects such as record destruction and library subscription audits

Library & Research Support

• Organize and shelve legal materials and confirm related invoices
• Maintain subscriptions to legal research platforms (LexisNexis, PACER, Alacourt)
• Manage user access and updates for research tools

Schedule & Pay

• FULL TIME; Mon-Fri, 8:00am-5:00pm
• Willingness to work overtime if needed, including weekends
• $20-22.50/hr

Here's What Makes YOU a Great Fit

• Able to physically do the work and meet physical requirements
• Must have reliable and timely transportation
• Good work ethic; punctual & dependable; take pride in your work
• Good teamwork and communication skills
• Steel toed boots recommended but not required
• Drug-free; background check

Job Location

Hanceville, AL

APPLY TODAY!

What Makes Express Employment Professionals Different?

Express Employment Professionals - Birmingham, is a local employment agency that has been helping people find great jobs since 2006. We focus on helping people find long-term positions at some of the best companies in the area. Every week we are actively working with 150+ companies in the Birmingham and surrounding areas.

Immediate Benefits of working with Express:

• Weekly Pay
• Medical, Dental, Vision, Short-Term Disability, and Life Insurance
• 401(K) Savings Plan
• Holiday Pay
• Referral Bonuses
• Employee Assistance Program (counseling & expert advice in many stressful areas)
• Free Online Training

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